Variations
Record changes of scope. An approved variation moves the contract; a pending one waits beside it.
A project’s variations live on its Money tab, under Change orders. A variation changes the contract value only once it is approved:
Current contract value = base contract + approved variations
Pending amounts show beside it, but do not count.
Raise a variation
- Choose Add variation.
- Give it a Reference (VO-001, for example), the date it was Raised on, and its Amount: negative for a reduction in scope. Zero is refused.
- Add a Description, a Note, and an Approval reference if it was approved elsewhere.
- Save it as Pending.
Decide
To approve or reject a variation, edit it and set its Status to Approved or Rejected.
Someone other than the person who raised it decides. A company where nobody else can decide approves its own, and that is recorded.
After approval
An approved variation is a record. Only its description, note and approval reference can change, and it cannot be withdrawn. To correct one, raise a new variation for the difference, with the opposite sign.
A variation that is not approved can be withdrawn with Withdraw variation. It stops counting and stays in the record.